Credit Card Maintenance (Merchant / Card Payment Config)

Menu Path: Accounting > Maintenance > Configuration > Credit Card Maintenance > Card Payment Config

• Select Company and click Set Company
• Select Preferred Cashbook → The cash book at which the transaction would be recorded could be specified here for bank reconciliation purpose
  • Tick 'Auto Select': and select a cashbook to record the transaction. Transaction from branch (which MUST be ACTIVE) will automatically go to selected cashbook.  
  • No Tick: The transaction will posted to Default Cashbook ( in Branch Configuration) and not appear in Other Details. 
    NOTE: Recommended to create individual cashbook for individual card payment type
• Select Branch → filter whether payment mode is applicable to all branches or if it is applicable to only specific branch. 
  • Inactive - Set not available branches
  • Active - set available branches
• Key in Sort Code → this field to sort the credit card configuration listing according to sort code. Eg: 100010, 100300, 300230, A2300
• Key In Bank Code → to automate the process to record the issuing bank of the credit card when credit card payment mode is selected. Eg: RHB, MBB, PUB, SBB
• Key in Bank Name → full name of related merchant bank which used to display purposes only 
• Key in Payment Mode → need to be UNIQUE as this configuration is displayed at the Full Screen Cash Sale and Reports. Eg: VISA-MASTER, RHB EZ VISA 6M,HLB EPP 12M
• Select Card Type → VISA, MASTER, AMEX, DINERS etc
• Set Policy on Charges (if any) → to auto calculate the net amount paid by the banks when cashier uses the credit card terminals. The difference between the amount paid by the consumer and net amount is automatically charged to the P&L as finance charges
  • Ratio: Charges by percentage (E.g: 1.5%)
  • Absolute: Predefined fixed charging amount regardless of transaction amount (E.g: RM5 for each payment) 

• Set Tax on Charges / WHT On Charges (if any) → Should be configured correctly base on the Country's Royal Customs requirements
• Set Admin Fee Option → admin fee which could be imposed to customer as additional charges

  • OPTION: Allow the users to specify whether to impose admin fee to the consumers.

  • Ratio / Percent:  0.01 = 1% (percentage charges to the customers based on the card amount)

  • Item Code For Charges: Users can define this admin fee to specific item code by applying this. 

  • Rounding:  When rounding off the admin fee, the precision in terms of the number of decimal places could be specified here. Rounding Mode Introduction

• Select Default Payment Remarks → ignore this field, it is only applicable to Florist module
• Select Default Payment Status → ignore this field, it is only applicable to Florist module
• Click Add Now
• Select Status and Click Submit → Selection will show at "Status" column

NOTES:

• Branch Filtering is might needed is to minimize mistakes of the Point of Sales cashiers (in Full Screen Cash Sale)  when select the payment mode because certain payment mode MAY BE ONLY applicable to specific branches. More options / choices for the cashier means more mistakes
• If The Payment Mode is Empty,  Merchant list in Full Screen Cash Sales empty as well

• * Applicable for E-Commerce

  • If a certain mode is applicable to E-Commerce module, the same payment mode could be used in e-commerce. Otherwise, it is only for back-end processing purpose. Applicable to Florist module only.

  • For Florist module, the card payment configurations are used to represent all payment modes, including cash, cheque, terms, etc. Hence, the following fields that are specific to the florist modules are described below:

  * E-commerce Alias:

  • A more friendly name or alias may be preferred when displaying the payment mode.

  
  

• At Full Screen Cash Sale, the policy on finance charges above are for the bank end, means between the merchant and the banks. For certain businesses with low margin (for example: computer shops), the finance charges for the bank might just erode the gross margin completely. Hence, there’s a need to impose finance charges to the customers should they prefer to pay with credit cards which configured under Admin Fee Options

Menu Path: Accounting > Maintenance > Configuration > Card Payment Listing

• Select Company
• Select Branch
• Select Cashbook
• Select Payment Type
• Select Status → All, inactive, or active
• Click Generate Report Now

• Click Printable Page → to print current columns
• Click Export Excel xls file → to export current columns to excel file
• Click Export CSV → to export current columns to CSV file
• Click Export Data → to choose which columns to be exported

• Select source fields and add to target fields
• Default format is “comma” delimiter

NOTES:

• make sure the Accounting Maintenance permission is given under Accounting Maintenance

• Click on 'Edit' for the target Card Payment Mode.