Upload Purchase Return
Menu Path: Procurement > Transactions > Upload Purchase Return
Step 1: Click file link: 'Download Template File'
Notes:
- select source fields and add to target fields (The compulsory fields are pre-selected and can not be removed)
- default format is “comma” delimiter
Step 2: Fill in the data
| No | Field Name | Data Type | Remarks | Where to find | Sample Data |
|---|---|---|---|---|---|
| 1 | BRANCH_CODE | String with Maximum (50) Characters | Compulsory | Control Panel > Developer > Branch Maintenance > Branch Listing > Refer to "Branch Code" | A Co.-B1 |
| 2 | ITEM_CODE | String with Maximum (100) Characters | Compulsory | Inventory > Item > Item Listing | ITEM A |
| 3 | ITEM_QTY | Floating Point Number | Compulsory | ||
| 4 | PURCHASE_RETURN_DATE | String in the following format (yyyy-mm-dd) | Compulsory | ||
| 5 | REFERENCE | String with Maximum (100) Characters | Compulsory | ||
| 6 | SUPPLIER_ID | Integer | Compulsory | Supplier > Maintenance > Supplier Listing | |
| 7 | TAX_CODE | String with Maximum (100) Characters | Compulsory, for GST (TX, IM, IS, BL, NR, ZP, EP,......) | ||
| 8 | UNIT_PRICE | Floating Point Number | Compulsory | ||
| 9 | BATCH_NUMBER | String with Maximum (100) Characters | Compulsory if item is Batch Expiry Item | ||
| 10 | EXPIRY_DATE | String in the following format (yyyy-mm-dd) | Compulsory if item is Batch Expiry Item | ||
| 11 | GRN_ID | Integer | Compulsory if CONTRA_GRN is set to true | ||
| 12 | ITEM_SERIAL | String with Maximum (0) Characters | Compulsory if item is serialized | ||
| 13 | AUTO_SR | Boolean | true or false without the quotes, case insensitive | ||
| 14 | BATCH_SUPPLIER_ID | Integer | |||
| 15 | CONTRA_GRN | Boolean | true or false without the quotes, case insensitive | ||
| 16 | GL_DIMENSION_CODE | String with Maximum (50) Characters | |||
| 17 | GL_DIMENSION_ID | Integer | |||
| 18 | ITEM_NAME | String with Maximum (1000) Characters | |||
| 19 | ITEM_REMARKS | String with Maximum (3000) Characters | |||
| 20 | REMARKS | String with Maximum (300) Characters | |||
| 21 | TAX_AMT | Floating Point Number | |||
| 22 | UNIT_DISCOUNT | Floating Point Number |
Excel sample:
- Normal Item
- Serialized Item
- Batch and Expiry Item
- If Auto Contra GRN
- If Auto SR - INTERCOMPANY
Step 3: Save file, save as comma separated values (.csv) format
Step 4: Upload file
Sample of Error Message:
- If the file is not sucessfully uploaded, please refer to the column with RED color Font
- Please move the cursor to the RED color Font to see the Error Message
- If this situation happen, please verify and correct the error eg: in the above case,generate GRN listing or Stock Purchase Report to check the GRN number
- After editing the file, please repeat STEP 4
NOTES:
- Make sure the intercompany setting is active and enabled for AUTO_SR → refer to InterCompany Stock Transfer Configuration
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