Monitor Outstanding Document

Owned by Ghugan Sivaperumal (Unlicensed)
Last updated: 2018-Apr-30 by Farah S Noshirwani (Unlicensed)
2 min read

Menu Path: Customer > Tasks > Monitor Outstanding Documents

Monitor outstanding documents consolidates all customer outstanding invoices from a branch or all branches into one report.

This allows the user to improve their control in credit risk across multiple branches. With the use of color coding, users can identify when outstanding invoices have exceeded credit terms, while blinking numbers shows credit limit have been exceeded. Through this, users could be alerted easily to take prompt action on credit related measures.

  • Key in Specific Customer ID or click Select Customer for search function → Multiple selection are available on AP Transactions by enter the id and click enter

  • Key in Customer ID Range → if want to filter by ID Range
  • Select Branch → controlled by permission
  • Select Salesman → compulsory
  • Select Customer Type → if any configuration on drop down list
  • Tick Option → if want to include  additional transactions
  • Select Aging Calculated Based On → by default is Customer Account Terms
  • Select Reference Date → for aging purposes
  • Select Document Type → deselect will generate All Document Type
  • Select Sort By → Name, Account Code, or Dealer Code
  • Click Generate Reports Now!

  • Click Settle to Settle Outstanding Payment /Document / Deposit or Edit to Edit Customer Account 
  • Click Invoice / Credit Memo for document pop up 
  • Click Credit Memo Contra to advance to Credit Memo → to obtain the credit memo details and contra certain amount for specific invoices
  • Click Printable page → to print current columns and tables
  • Click Printable Page 2 → to print current colums and tables with horizontal line
  • Click Export Excel or CSV → to export current columns or table

NOTES:

  • Credit Terms refers to the terms indicate when the payment will be due from sales made on the account (or credit) based on customer. This is just used for a normal credit term and it calculates the number of days for the credit due

  • Invoice terms refer to terms indicate when the payment will be due from sales made on the account (or credit) based on invoices. This can be used as a grace period controlling and some terms that count both on day and month and etc

  • Set Credit Terms under Customer Account 
  • Aging Period will be configured under Customer Statement Configurations





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