Disable Auto create Supplier Invoice (SINV) when creating GRN - (No GST)

Objective of this function: 

1.Add New GL Code for the accruals transaction posting

Menu Path: Accounting > Maintenance > Configuration > Add GL Code

1.1 GL Short Hand : accPayableInTransit

purpose: to record the supplier account when creating GRN. Later will transfer to accPayable when converted GRN to SINV

1.2 GL Short Hand: costVariance

purpose: to record the cost difference between GRN and SINV

2. System Configurations

2.1 Menu Path: Control Panel > System Admin > EMP Configuration > Procurement > 

1. SINV auto created when creating GRN & CM auto created when creating Purchase Return : Tick Disable

2. Account Payable Not Due GL : GL Short Hand: accPayableInTransit

3. Credit Memo & Supplier Invoice Variance GL Short Hand : GL Short Hand: costVariance

Goods Receiving process

1.When receive DO from Supplier, create GRN as normal, after save GRN, system not create any SINV

Menu Path: Procurement > Transactions > Direct Receiving Stock

2. After received Supplier Invoice, Convert GRN to system SINV:

Menu Path: Procurement > Reports > GRN Listing : Actions > Supplier Invoice Create

Goods Return Process

1.Create Purchase Return as usual, system created Purchase Return (PR) document only, without Credit Memo

Menu Path: Procurement > Transactions > Purchase Return by GRN

2.After received Credit Note from Supplier, convert the PR to CM

(Note: for this Supplier CM, is Debit Note record in supplier account)

Menu Path: Procurement > Reports > Purchase Return Listing : Actions > Create Credit Memo

Sample of transaction:

Scenario 1:

GRN and SINV same amount (Qty: 2, Unit Price (Exc. Tax): RM 100, GST: TX 6%, RM 6), PR and CM same amount (Qty: 1)

(Notes: GL code depends on the user server configurations, the scenario based on http://wavelet-training.wavelet.systems/emp server configuration)

GRN

SINV

PR

CM

Scenario 2:

GRN and SINV with variance amount (GRN: Qty: 2) Unit Price: RM 100. (SINV: Qty: 2) Unit Price RM 90

PR and CM same amount (PR: Qty: 1) RM 100. (CM: Qty: 1. Unit Price: RM 90

GRN

SINV

PR

CM